Ready To Create Your IT Service Catalog?
In order to accomplish this, the following activities should be aligned with an IT organizations overall goals and objectives:
Establish Baseline: The team should create a list of all services IT offers, regardless of whether they will be included in the initial catalog of services. When creating the baseline catalog, it is important to consider the following key guidelines to ensure services offered can be effectively managed going forward:
- The service is self-contained and is not part of a larger service offering
- The service can be monitored and measured for consumption levels
- The service has costs that may vary with changes in consumer behavior
- The business could potentially procure the service externally
Perform Service Benchmarks: Once services have been identified, service levels should be benchmarked using available monitoring capabilities and measurement techniques. Resultant metrics should be documented to ensure they are consistent and repeatable for incorporation into service level agreements with the customer.
Publish Service Catalog: After services are documented, reviewed and finalized, the service catalog should be made available to the business, preferably through an appropriate business relationship manager. Business feedback may be incorporated into the catalog and revised prior to service selection and establishing formal agreements.
Establish Service Agreement: Following business review and selection of services, any formal service selections and supporting agreements should be facilitated through the service level management process and documented in a standard Service Level Agreement (SLA); service narratives may be used to define and continuously update service descriptions.
Improve Services: Any service improvement initiative should be iterative in nature and ensure ongoing improvement activities enhance communication with the business. Maximize operational efficiencies and continue cost reductions through a continuous service improvement program (CSIP).
Refining the Service Catalog
The cost, complexity and difficulty of implementing an IT service catalog will vary greatly depending on the details incorporated into the final document. Therefore, different variations of the service catalog should be considered only after an initial catalog has been deployed successfully and accepted by the business customer.
Incorporating more detail and variation to the catalog can add significant additional value to the business and the IT organization. Some of these variations and enhancements to the catalog may include:
- Using uniform charges for a services (e.g. per server, person or business unit)
- Establishing usage or capacity-based charges (e.g. by GB or number of service calls)
- Adding incentives for consuming fewer services or units in a cycle
- Establishing tiered service offering of similar services (e.g. gold vs. silver service)
- Processes and procedures for procuring new services or adding additional customers
The deployment of an effective IT service catalog will not only clarify IT services to the business, but can significantly modify consumer behavior resulting in streamlined service consumption and overall cost reduction.
Kevin LeBlanc is a Process Excellence Consultant with ProcessWorx. Kevin holds a M.S. degree in MIS and has 15 years experience as an Information Technology professional specializing in operational process improvement, service management and legislative compliance.